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                                                                                                                                          AGENDA

                                                                                                                                CITY OF COLEMAN
                                                                                                                          CITY COUNCIL MEETING

THURSDAY, FEBRUARY 16, 2012; 6:00 P.M.

COLEMAN CITY HALL

200 W. LIVEOAK, COLEMAN, TEXAS 76834

A regular meeting of the City Council of the City of Coleman will be held on Thursday, February 16, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.

PRESENT: ______________________________________________________________

ABSENT: _______________________________________________________________

1. I.MEETING CALLED TO ORDER: MAYOR CAROLYN MERRIMAN

1. II.INVOCATION: (THE MAYOR MAY CALL ON ANYONE SHE MAY CHOOSE TO SAY THE INVOCATION. THE MAYOR MAY ALSO CALL ON ANYONE ELSE WHO MAY WANT TO SAY AN INVOCATION ON BEHALF OF ANY OTHER RELIGION OR RELIGIOS BELIEF)

1. III.PLEDGE OF ALLEGIANCE:

1. IV.WELCOME OF VISTORS AND GUEST:

1. V.CONSENT AGENDA:

• The City Council may consider, discuss and or approve the minutes from the regular meeting held on February 2, 2012.

1. VI.RECOGNITION OF THE OUTSTANDING COMMUNITY LEADER FOR THE MONTH OF JANUARY, 2012 – MAYOR CAROLYN

1. VII.HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA: (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place any item on the agenda for a future meeting for discussion and or action.)

1. VIII.PUBLIC HEARING (S):                               (NONE)

1. IX.RECEIPT OF BIDS OR PROPOSALS:       (NONE)

1. X.OLD BUSINESS – (NONE)

1. XI.NEW BUSINESS:

1. 1.THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING A PROPOSED RATE INCREASE FROM ATMOS ENERGY MID TEX DIVISION – SHELLEY BURNETT, MANAGER OF PUBLIC AFFAIRS.

1. 2.THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING A PROPOSAL FROM JACOB AND MARTIN TO COMPLETE A STUDY TO INCLUDE THE FOLLOWING: KEN MARTIN OF JACOB & MARTIN LTD.

• PRESENT THE COUNCIL WITH INFORMATION TO TREAT THE CITY’S WASTEWATER EFFLUENT AND RETURN IT TO POTABLE DRINKING WATER FOR FUTURE USE BY THE CITIZENS OF COLEMAN;

• PRESENT THE COUNCIL WITH INFORMATION TO INCLUDE WITHIN THE SCOPE OF THE STUDY THE POTENTIAL FUTURE USE OF LAKE SCARBOROUGH FOR THE STORAGE AND USE OF RAW WATER FOR THE CITY OF COLEMAN AND;

• FINALLY TO INCLUDE WITHIN THE OVERALL SCOPE OF THE STUDY A DETERMINATION OF THE APPROXIMATE AVAILABLABLITY OF RAW WATER TO THE CITIZENS OF COLEMAN FROM LAKE COLEMAN AND HORDS CREEK, THE APPROXIMATE TIME FRAME FOR THE AVAILABILITY AND USE OF THE RAW WATER WITH THE UNDERSTANDING THAT THE DROUGHT CONDITIONS WILL CONTINUE OVER THE NEXT SEVERAL YEARS. THE CITY HOPES TO UTILIZE TEXAS WATER DEVELOPMENT BOARD FUNDS FOR THESE STUDIES.

1. 3.THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING AN INVITATION TO SEEK ADDITIONAL FUNDING FROM THE TEXAS WATER DEVELOPMENT BOARD FOR STATE FISCAL YEAR 2012 CLEAN WATER STATE REVOLVING FUND MAINSTREAM – TIER II FUNDING INVITATION OR THE USDA RURAL DEVELOPMENT PROGRAM – KEN MARTIN, JACOB AND MARTIN, LTD.

1. 4.THE CITY COUNCIL MAY CONSIDER, DISCUSS, AND OR TAKE ACTIONS REGARDING THE POSSIBLE NOTICE OF TERMINATION OF A LAND LEASE BETWEEN THE CITY OF COLEMAN AND THE ATCHISON, TOPEKA AND SANTA FE RAILWAY COMPANY WHICH BEGAN JANUARY 1, 1983. – POLICE CHIEF JAY MOSES.

• AUTHORIZATION FOR THE CITY ATTORNEY TO SUBMIT A LETTER OF TERMINATION REGARDING THE CONTRACT BETWEEN THE CITY OF COLEMAN AND THE ATCHISON, TOPEKA AND SANTA FE RAILWAY COMPANY.

1. 5.THE CITY COUNCIL MAY CONSIDER, DISCUSS, AND OR TAKE ACTIONS REGARDING THE LATEST PUNCH LIST AND TIME SCHEDULE FOR RELOCATING THE POLICE DEPARTMENT INTO THEIR NEW FACILITY – POLICE CHIEF JAY MOSES.

1. 6.THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS TO PASS THE FIRST READING OF AN ORDINANCE CLOSING THE 20’ X 250’ ALLEYWAY IN BLOCK NUMBER 14 ORIGINAL TOWN OF COLEMAN, TEXAS – CITY MANAGER, PAUL CATOE.

1. XII.STAFF COMMENTS: THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY THE CITY STAFF AND OR CITY COUNCIL)

1. 1.PRESENTATION OF THE RACIAL PROFILING REPORT FOR 2011 FOR LAKE COLEMAN AND PRESS MORRIS PARK – CHIEF WALLY DOBBINS.
2. 2.PRESENTATION OF THE CODE COMPLIANCE REPORT FOR THE MONTH OF JANUARY 2012 – CHIEF JAY MOSES.
3. 3.PRESENTATION OF THE POLICE DEPARTMENT REPORT FOR THE MONTH OF JANUARY 2012 – CHIEF JAY MOSES.
4. 4.PRESENTATION OF MUNICIPAL COURT REPORT FOR THE MONTH OF JANUARY 2012 – JUDGE LISA SMITH.
5. 5.PRESENTATION OF THE PROGRESS REPORT OF THE TWDB PROJECT FOR THE INSPECTION CONDUCTED ON JANUARY 11, 2012 – BOB RAY, DIRECTOR OF PUBLIC WORKS.
6. 6.PRESENTATION OF LEGAL COST REPORTS FOR LlOYD GOSSELINK AND THE WAGSTAFF LAW FIRM – CITY MANAGER, PAUL CATOE.
7. 7.PRESENTATION OF LAKE LEVEL REPORTS – CITY MANAGER, PAUL CATOE.
8. 8.PRESENTATION OF REPORT REGARDING PROGRESS OF THE TRANSFER OF PROPERTY FROM 4-A TO THE COLEMAN MUNICIPAL AIRPORT – CITY MANAGER, PAUL CATOE.
9. 9.PRESENTATION OF THE CITY’S FINANCIAL REPORT FOR THE MONTH OF JANUARY, 2012 – CITY MANAGER, PAUL CATOE.

1. XIII.MAYOR AND COUNCIL COMMENTS: THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON ANY ITEM AS LISTED ON THIS AGENDA ITEM. (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY THE CITY COUNCIL)

1. XIV.THE CITY COUNCIL MAY CONSIDER, DISCUSS OR TAKE ACTIONS REGARDING A MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS LEGAL MATTERS WITH THE CITY ATTORNEY REGARDING LITIGATION FILED AGAINST THE CITY IN THE 42 DISTRICT COURT, CAUSE # CVO5382, GTE SOUTHWEST INCORPORATED D/B/A VERIZON SOUTHWEST VS. THE CITY OF COLEMAN – TEXAS GOVERNMENT CODE 551.071

1. XV.UPON RETURNING TO OPEN SESSION, THE CITY COUNCIL MAY TAKE ANY ACTIONS THAT THE COUNCIL MAY DEEM APPROPRIATE.

1. XVI.ADJOURNMENT OF MEETING:

The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ____Feb. 13______, 2012 at __2:00___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

_________________________

Karen Langley, City Secretary

The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty–eight hours in advance of the scheduled meeting.

 

                                                                                                                 AGENDA                                                    

                                                                                                       COLEMAN EDC, INC.

REGULAR BOARD MEETING

CHAMBER OF COMMERCE BOARD ROOM

218 SOUTH COMMERCIAL

COLEMAN, TEXAS

     Tuesday, February 14, 2012

4 P.M.

 CALL TO ORDER

 WELCOME OF VISITORS AND GUESTS

 RECEIVE COMMENTS OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA: Visitors will be limited to no more that (5) minutes to address the Board. Board members may not respond to visitors making statements but may request that the president place the item on the agenda for a future meeting for discussion and/or action.

 APPROVAL OF MINUTES

 

• Board will consider approval of minutes from the meeting on January 17 and February 2, 2012. The Board may take any action deemed necessary.

 

FINANCIAL REPORT

 

• Harold Skelton, the board’s accountant, will present the monthly financial report. The Board may take any action deemed necessary.

           

REGULAR BOARD MEETING

 1.The EDC Board may discuss securing an option on an acreage of land located near the BNSF and Southern Orient railroads south ofThe Board will go into Executive session concerning this matter pursuant to Texas Government Code Section 551.072. Bob Turner and James Wright

 2.The EDC Board may discuss the status of the Lone Star Plastics payoff of a loan owed to 4The Board will go into Executive session concerning this matter pursuant to Texas Government Code Section 551.072.   Harold Skelton

 3.The EDC Board may discuss the reorganization of Filtration Equipment and Supply. The Board will go into Executive session concerning this matter pursuant to Texas Government Code Section 551.072. Harold Skelton

 4.Upon returning from the Executive Session the 4 A Board members may take any action on any item discussed in the Executive Session.

 5.The EDC Board may consider, discuss or take actions on the update of a certain lease of 4 A property to Mountain TopJames Wright & B.J. Burney

 6.The EDC Board may consider, discuss, or take actions concerning Bob Turner’s Report. Bob Turner

1. 7.The EDC Board may consider, discuss, or take actions on the disposition of the Wind Tower Monitoring data provided to Greg Worsham. Bob Turner

1. 8.The EDC Board may consider, discuss, or take actions on the update of the web site development for 4-A. Tim Manley

 

1. 9.The EDC Board may consider, discuss, or take actions on the contract for transferring the two Selkirk Buildings to the airport in return for credit on future projects in a like-kind reimbursement process from TxDOTPaul Catoe

1. 10.The EDC Board may consider, discuss, or take actions on the update of the renegotiations of the AEP electricity contract with the city. Paul Catoe

1. 11.The EDC Board may consider, discuss, or take actions on the possible resurvey of the City of Coleman flood zones. Drew Hubbard

 12.The EDC Board may consider, discuss, or take actions concerning the monthly payment to the Coleman Chamber of Commerce for office space and staff assistance. Harold Skelton

1. 13.Adjournment of Meeting

 The City of Coleman 4A EDC Board reserves the right to adjourn into Executive Session at any time during the course of the meeting to discuss any of the matters as listed above, authorized by the Texas Government Code Sections: 551.071 (Consultation with their attorney); 551.074 (personnel matters); 551.076 (deliberations about security devices); and 551.086 (economic development).

 

I _______________________ do hereby certify that the above notice of a meeting of the 4A EDC Board of Directors for the City of Coleman, Texas is a true and correct copy of the said copy of this notice was then posted on the front window of the City Hall and Chamber of Commerce of said city in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on ________, 2012 at _____ M

and remained posted continuously at least 72 hours preceding the scheduled time of said meeting.

_________________________________  

Secretary/Treasurer of the EDC Board

 The 4A EDC Board is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the 4A EDC Secretary by calling 325-625-2163 or by going by the 4A EDC office located at 218 S. Commercial, Coleman, Texas 76834, during normal business hours at least (48) hours in advance of the scheduled meeting.

 

 

Click to see Notice of Changes in Election Precincts

 

REQUEST FOR BIDS

 

Coleman County hereby request bids from interested parties for sale of:

 

1. 1.1979 International Dump Truck (Min. Bid of $2,500.00)

 

1. 2.Dewalt Air Compressor – Needs repairs (sold as is)

 

1. 3.Miscellaneous Scrap Iron

 

Please submit separate bids for each item listed.

 

Sealed bids must be received by February 24, 2012 and will be opened and awarded on February 27, 2012.

 

Send sealed bids to the Coleman County Clerk, 100 West Liveoak St. Ste. 105, Coleman Texas 76834.

 

For more information on the above items for sale, please contact County Commissioner Alan Davis at 325-636-3060.